Registration of a Birth

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Before Applying

Registration of a birth within 12 months after birth

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Appointment of a birth within 12 months after birth

It is joyful to have a new member in the family. While parents are busily engaged in the hard work of child-minding, they should not forget to register the birth of their baby within 42 days of delivery. The procedures for registration of a child’s birth will be introduced below.

Under the relevant Ordinance, a birth will be registered upon receipt by the registrar of the relevant birth return (a document that records a baby's birth) from the hospital in which the baby is born. Parents are required to make prior appointment booking through either the Internet or the telephone booking system for birth registration of the newborn baby. Both channels provide round-the-clock service and the appointment booking service is free of charge. Before selecting the date of appointment, parents should confirm with the hospital where the child was born to ensure that the birth return has been delivered to the Births Registry concerned. Upon making the appointment, the information provided should match with that on the baby’s birth return. Otherwise, the appointment booking cannot be processed. The appointment is given on a first-come-first-served basis. For telephone booking system users, a touch-tone phone is required and the telephone number is 2598 0888. For Internet users, please click the hyperlink at “Related Topics” for online application.

Important Note:

Birth registration is free of charge within 42 days of the birth. Parents are advised to make an appointment within the free registration period after the baby's birth return has been electronically transmitted from the hospital to the Births Registry. After making the appointment, parents can also change or cancel it before the appointment date. For the best use of resources, parents are advised to attend the Births Registry punctually at the reserved time slot, or amend or cancel the appointment as soon as possible when required.

Please read the leaflet "Guidance Notes on the Appointment Booking for Birth Registration" for further details.

Guidance Notes on the Appointment Booking for Birth Registration Appointment Booking for Birth Registration

Online Submission of Information Required for Registration of Birth

To speed up the processing time for registration of birth on the appointment day, parents are advised to submit in advance the required information for registration of birth through the hyperlink at “Related Topics” at least one day before the scheduled appointment. They may also choose to download the ‘Information Required for Registration of Birth’ (Form BDR93A) for completion and submit the completed information sheet at the time of registration. Please note that the information sheet is not an application from.

No registration fee is payable if the birth is registered within a period of 42 days. A registration fee will be charged if the birth is registered after the period of 42 days but within one year. After one year, a birth can be registered only with the consent of the Registrar of Births and Deaths and upon payment of a registration fee. If parents want to obtain a certified copy of the birth entry (commonly known as birth certificate) after registration of the birth, a prescribed fee will be charged.

Applying

Registration of a birth within 12 months after birth

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Where to Apply

The birth of a child should be registered at a Births Registry of the district in which it occurred. Parents are not required to bring along the child for birth registration. In the case of legitimate child, the birth can either be registered by father or mother. If the child was born before arrival at a hospital/clinic or the birth has not been registered within one year, the birth should be registered at the Births and Deaths General Register Office.

Addresses and office hours of Births Registries

General Enquiries

Hotline: (852) 2824 6111

Fax: (852) 2877 7711

Email: enquiry@immd.gov.hk

Supporting Documents

When applying for the registration of the child's birth, parents should supply originals of the following documents:

  • Hong Kong identity cards or valid travel documents (e.g. passports, documents of identity etc.) of both of the parents; and
  • the marriage certificate.

The abovementioned documents are normally required for the purpose of verifying the Hong Kong permanent resident status of the child under the Immigration Ordinance (Chapter 115). Additional documents or information may be required if necessary.

In the case of illegitimate child, the father’s name is to be included in the birth register under the following circumstances:

  • at the joint request of the parents, who personally attend the registry to make the joint request; or
  • at the request of the mother, who personally attends the registry and produces her Declaration and the father's Statutory Declaration to confirm the child's paternity; or
  • at the request of the father, who personally attends the registry and produces his Declaration and the mother's Statutory Declaration to confirm the child's paternity; or
  • at the request of the father or mother, who personally attends the registry and produces a certified copy of the relevant Court Order to confirm the child's paternity, and if the child has reached the age of 16, the written consent of the child to the registration of that person as his father.
Processing Time

The registration of a birth normally takes 30 minutes to complete, and a certified copy of a birth entry can usually be issued within another 10 minutes.

Fee

Registering a birth does not incur a fee if it is made within 42 days of the birth. If it is made after 42 days of the birth but within one year, a registration fee of HK$140 will be charged. After one year, the registration fee will be HK$680. Parents will need to pay HK$140 for a certified copy of a birth entry after the birth registration. If parents did not apply for a certified copy at the time of the birth registration but need to get one afterwards, they are required to apply for a search of birth records first and a search fee will be charged.(HK$140 for Particular Search and HK$680 for General Search. For details, please see Fees Leaflet (BDR 100)). For more information on applying for a birth certificate, please refer to “Application for Search of Birth Records and/or a Certified Copy of a Birth Entry”.

After Applying

Registration of a birth within 12 months after birth

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Special Arrangement for Applying Travel Documents for Newborn Babies

With immediate effect, if an eligible newborn child in Hong Kong is required to apply for travel documents (including HK Re-entry Permit and/or HKSAR Passport) after the birth registration, the parent or legal guardian of the child can make such an application with the Hong Kong birth certificate issued on that day. The parent or legal guardian may approach the reception counter of any of the Immigration branch offices on the same day [Note: Before 3:30 pm for Mondays to Fridays and before 11 am for Saturdays, except Sundays and General Holidays]. In applying for travel documents for the child, the parent or legal guardian should bring the child to the office in person and bring along the following documents to support the application:

(a)

the child's Hong Kong birth certificate [Note: Item (11) of the certificate should read "2(a), Schedule 1 to the Immigration Ordinance (Cap. 115) established"];

(b)

recent photos of the child [Note: two photos for Re-entry Permit or/and three photos for HKSAR Passport (colour photo with plain white background)];

(c)

consenting parent or legal guardian's Hong Kong identity card or valid travel document;

(d)

completed application form(s) [ID73A(Re-entry Permit) or/and ID842 and ROP3 (HKSAR Passport)]; and

(e)

a completed Form for Countersignature [ID641] with a copy of identity document of the person countersigning the form.

Before Applying

Application for consent to post-registration of birth (over 12 months after birth)

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Introduction

Under the laws of Hong Kong, parents of every child born in Hong Kong shall apply for the registration of the child’s birth at a Births Registry within a period of 42 days after birth. A registration fee will be charged if the birth is registered after the period of 42 days but within one year. After one year, a birth can be registered only with the consent of the Registrar of Births and Deaths and upon payment of a registration fee.

For those who were born years ago but did not register their births, provided that there is sufficient proof of their birth in Hong Kong, they can register their births with the consent of the Registrar of Births and Deaths and upon payment of the prescribed registration fee. To obtain a certified copy of the birth entry (commonly known as birth certificate) after registration of the birth, payment of a prescribed fee is required.

Applying

Application for consent to post-registration of birth (over 12 months after birth)

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Where to Apply

An application for consent to post-registration of birth in respect of any person who was born in Hong Kong may be made at the Births & Deaths General Register Office, 3/F, Low Block, Queensway Government Offices, 66, Queensway, Hong Kong. If the person whose birth is to be registered is under 16, the application should be made by his/her parents or guardians.

Addresses and office hours of Births Registries

General Enquiries

Hotline: (852) 2824 6111

Fax: (852) 2877 7711

Email: enquiry@immd.gov.hk

Supporting Documents

The applicant is required to apply for a search of his/her birth record in the first instance to ensure that he/she has no registered birth record in Hong Kong. The application should be made by completing the application form (BDR89) and supported with evidence indicative of date and place of birth as well as proof of relationship between the applicant and his/her parents such as hospital or midwife’s record and vaccination certificate or post-natal clinic record. Documents such as baptismal certificate can also serve as evidence.

In case the above documents are not available, the applicant should as far as practicable provide other documentary evidence to support his/her application. The following documents may also be of reference value in serving as proof:

  1. Evidence indicative of place of birth and showing that the parents being in Hong Kong at the time of the birth
    1. Landholder’s certificates, government rent receipts, rent receipts, government rates receipts, deeds of estate;
    2. Water, gas and electricity bills;
    3. Certificates of residence;
    4. Certificates of employment in respect of the parents of the applicant;
    5. Old letters or other evidence showing that the parents, particularly the mother, were in Hong Kong at the time of the birth;
    6. Account books of the parents’ business;
    7. Hong Kong birth certificate of sibling(s).
  1. Evidence indicative of date of birth
    1. Family record books or “red cloths” used by fishermen to record the birth of children;
    2. Horoscopes;
    3. School certificates;
    4. Ration cards;
    5. Certificates of marriage or marriage papers;
    6. Passports or identity cards;
    7. Seafarer service records.
Application Process

Parents of the applicant will be required to make statutory declarations on the applicant’s birth in Hong Kong. Other than the information of the applicant, the declarations must include full details of the parents’ periods of residence in Hong Kong, date of marriage, date and place of birth of all other children whether living or deceased. If the other children were also born in Hong Kong, it must be stated whether their births have been registered. Two additional independent witnesses will normally be required to make a statutory declaration that they have personal knowledge of the applicant's birth in Hong Kong. Please note that in the absence of indicative evidence in support of the application, statutory declarations made by parents, relatives, friends or other witnesses alone will not amount to sufficient evidence as such.

If both parents are deceased, two witnesses, of whom one should be a relative of the applicant and the other a personal friend of the parents, will be required to make declarations on the applicant’s birth in Hong Kong.

Any person giving false information or making a false declaration may be prosecuted.

Arrangement for interviewing the witnesses, administration of declaration and scrutiny of documentary evidence, etc. will be made in the order of the receipt of the application. When attending an interview, the parties concerned must produce their identity cards or other documents of identification. Additionally, the applicant is required to submit three recent photographs and all relevant documents for inspection.

Fee

No fee is payable at the time of application. Payment of a registration fee of $680 is required upon approval of the application. If the applicant wants to obtain a certified copy of the birth entry (commonly known as birth certificate) after registration of the birth, he/she is required to pay a prescribed fee of $140. If the applicant did not apply for a certified copy at the time of the birth registration but needs to get one afterwards, he/she is required to apply for a search of birth records first and a search fee will be charged (HK$140 for Particular Search and HK$680 for General Search. For details, please see Fees Leaflet (BDR 100)). For more information on applying for a birth certificate, please refer to “Application for Search of Birth Records and/or a Certified Copy of a Birth Entry”.

After Applying

Application for consent to post-registration of birth (over 12 months after birth)

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Notification of result

The applicant will be informed whether or not the application is approved after the application form and other relevant supporting documents are inspected. Please note that if the proof of the applicant’s birth in Hong Kong is insufficient, the application will not be approved even if all the said documents are submitted.