Application for Certificate of Registered Particulars

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Before Applying

For all applications (except in respect of a deceased person)

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Eligibility for Certificate of Registered Particulars

Under the Registration of Persons Ordinance, an identity card holder can apply for a Certificate of Registered Particulars showing the particulars registered in his/her identity card records, such as name, residential address, date of birth, place of birth, marital status and name of spouse.

 A sample of the Certificate of Registered Particulars is available through the following link:

 Sample of Certificate of Registered Particulars

Applying

For all applications (except in respect of a deceased person)

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Means of Application

In Person

Applicants should complete the application form ROP122 and submit it in person to any Registration of Persons Office.

Applicants Unable to Attend in Person Due to Poor Health

If the applicant cannot apply in person due to poor health, he/she can authorise a representative to handle the application on his/her behalf. The applicant should send the application by post to: 

Registration of Persons General and Statistics Unit
12/F, Immigration Tower
7 Gloucester Road
Wan Chai, Hong Kong 

Underpaid mail items will not be accepted by the Immigration Department. For proper delivery of your mail items, please ensure your mail items bear sufficient postage with return address before posting. (Details)

The application should include the following: 

  • A completed and signed application form ROP122.
  • Copies of the identity cards of both the applicant and his/her representative.
  • A letter stating the reason for application and authorising a representative to handle his/her application. The following points should be noted: 
    • The letter must contain the names and Hong Kong identity card numbers of both the applicant and his/her representative, and the contact address and telephone number of the representative.
    • The applicant must sign the letter and affix onto it his/her left or right thumbprint, which must be complete and clear enough for verification. If the applicant has not applied for a smart identity card before, he/she should only provide his/her left thumbprint.
  • A certificate issued by a Hong Kong registered medical practitioner certifying the applicant’s present health condition.

Applications from Outside Hong Kong

If the applicant is living outside Hong Kong, his/her application can be sent by post to:

Registration of Persons General and Statistics Unit
12/F, Immigration Tower
7 Gloucester Road
Wan Chai, Hong Kong

The application must include the following: 

  • A completed and signed application form ROP122.
  • A copy of the applicant’s Hong Kong identity card or travel document.
  • A written and signed request containing the applicant’s name, Hong Kong identity card number, a recent photograph (not larger than 60 x 50 mm or smaller than 50 x 40 mm) and his/her left or right thumbprint. If the applicant has not applied for a smart identity card before, he/she should only provide his/her left thumbprint.
  • If the applicant authorises a representative to collect the certificate, he/she should specify the name, Hong Kong identity card number, contact address and telephone number of that representative.
  • The copy of the applicant’s Hong Kong identity card or travel document, the photograph and thumbprint must be properly authenticated by a Notary Public of the country where he/she resides and clear enough for verification.
Application Form

The application form and office addresses are available through the following links:

Form ROP122: Application for a Certificate of Registered Particulars 

Registration of Persons Office

Payment of Application Fee

In Person

The fee is payable upon application.

Applicants Unable to Attend in Person Due to Poor Health

The fee is payable upon collection of the certificate.

Applications from Outside Hong Kong

Payment for the certificate should be made by a crossed cheque payable to ‘The Government of the Hong Kong Special Administrative Region’. If the cheque is not drawn on a bank in Hong Kong or not in Hong Kong dollars, an extra bank handling charge of HK$100 must be included.

After Applying

For all applications (except in respect of a deceased person)

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Collection of Certificate of Registered Particulars

Application In Person

Applicants may collect the certificate in person or authorise others to collect the certificate on their behalf at the Registration of Persons Office they have chosen. Authorised representatives must have attained age 18 and should produce valid proof of identity, such as Hong Kong identity card and the applicant’s authorisation letter (if it was not provided in the application), upon collection.

Applicants Unable to Attend in Person Due to Poor Health

Applicants may authorise others to collect the certificate on their behalf at the Registration of Persons Office they have chosen. Authorised representatives must have attained age 18 and should produce valid proof of identity, such as Hong Kong identity card and the applicant’s authorisation letter (if it was not provided in the application), upon collection.

Applications from Outside Hong Kong

Applicants may request for sending the certificate to them by registered mail if payment for the certificate has been made. Besides, they may collect the certificate in person or authorise others to collect the certificate on their behalf at the Registration of Persons Office they have chosen. Authorised representatives must have attained age 18 and should produce valid proof of identity, such as Hong Kong identity card and the applicant’s authorisation letter (if it was not provided in the application), upon collection.

Before Applying

For application in respect of a deceased person

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Eligibility for Certificate of Registered Particulars in respect of a Deceased Person

Under the following circumstances, a Certificate of Registered Particulars in respect of a deceased person may be issued to the relative/next-of-kin of the deceased showing the particulars registered in the deceased person’s identity card records, such as name, residential address, date of birth, place of birth, marital status and name of spouse:

  • For application for a Certificate of Entitlement for the deceased’s natural child; or
  • For burial arrangements or relocation of burial site for the deceased; or
  • For emigration arrangements; or
  • For administration of the deceased’s estate.

Applying

For application in respect of a deceased person

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Means of Application

In Person

Applicants should complete and sign the application form ROP171 and submit it together with the supporting documents in person to any Registration of Persons Office.

By Post

Applicants should complete and sign the application form ROP171 and send it together with the supporting documents by post to:

Registration of Persons General and Statistics Unit
12/F, Immigration Tower
7 Gloucester Road,
Wan Chai, Hong Kong

Underpaid mail items will not be accepted by the Immigration Department. For proper delivery of your mail items, please ensure your mail items bear sufficient postage with return address before posting. (Details)

Applicants must attend in person and produce their proof of identity for identification at the Registration of Persons office after approval. If the applicant is living abroad and cannot attend the office, provision of the copy of his/her valid Hong Kong identity card or travel document properly authenticated by a Notary Public of the country where he/she resides is required.

Supporting Documents

Information on the supporting documents for application for a Certificate of Registered Particulars in respect of a Deceased Person is available through the following links:

Payment of Application Fee

Payment of fee must be made upon collection of the certificate. If the payment made by a crossed cheque is not drawn on a bank in Hong Kong or not in Hong Kong dollars, an extra bank handling charge of HK$100 must be included for each cheque.

After Applying

For application in respect of a deceased person

Expand All

Collection of Certificate of Registered Particulars

Application In Person

Applicants may collect the certificate themselves or authorise others to collect the certificate on their behalf at the Registration of Persons Office they have chosen.  Authorised representatives must have attained age 18 and should produce valid proof of identity, such as Hong Kong identity card and the applicant’s authorisation letter (if it was not provided in the application), upon collection.

Application by Post

Applicants must attend in person to collect the certificate at the Registration of Persons office they have chosen and produce their proof of identity for identification upon collection. If the applicant is living abroad and cannot collect the Certificate at the Registration of Persons Office, provision of the copy of his/her valid Hong Kong identity card or travel document properly authenticated by a Notary Public of the country he/she resides is required.