Application for Hong Kong Seaman's Identity Book

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Before Applying

Place of Application: In Hong Kong

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Introduction

The Hong Kong Special Administrative Region (HKSAR) Seaman's Identity Book is a seafarer’s identity document for providing the holder with identity papers in lieu of a national passport. It is without prejudice to and in no way affects the holder’s nationality status. The HKSAR Seaman's Identity Book is usually valid for 10 years upon issue.

As long as the holder of the HKSAR Seaman's Identity Book is in sea-going employment, he can use it as an identity document and return to Hong Kong without a visa during the period of its validity and 12 months after its expiry.

Eligibility

A person is eligible for a HKSAR Seaman's Identity Book if he/she is a bona fide seafarer and meets one of the following criteria:

  • a Chinese citizen who either has the right of abode or is on unconditional stay in Hong Kong; or
  • a HKSAR resident not of Chinese nationality, who either has the right of abode or is on unconditional stay in Hong Kong, and is unable to obtain a national passport or travel document of any other country or territory.
Processing Time

If all required supporting documents are provided upon submission of application, the HKSAR Seaman's Identity Book can normally be issued to the applicant on the same day. If the applicant’s previous Seaman's Identity Book is lost, damaged, defaced or is not available, he/she has to complete Form ID 645. The processing time may be longer.

Applying

Place of Application: In Hong Kong

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Means of Application

Applications must be submitted in person at one of the Immigration Branch Offices (except the Travel Documents and Nationality (Application) Section).

Immigration Branch Offices for Travel Document Applications

Application Forms

Applicants should complete the application form in block letters with a black or blue pen. For applicants under 18, section 3 of the form must be completed and signed by a parent or legal guardian to confirm his/ her consent to the application.

Applicants can obtain the application form at any of the Immigration Branch Offices or download the form below:

Application for HKSAR Seaman’s Identity Book (Form ID 94)

Photograph Requirements

Applicants should submit two identical recent photographs that conform to the following requirements upon application:

  • the photographs should be taken full face, without a hat;
  • the background should be plain;
  • the size must not be larger than 55 X 45 mm or smaller than 50 x 40 mm; and
  • the photographic paper should be of the normal thin type, unglazed on the back and unmounted. Photographs from self-service photographic kiosks can be accepted only if the paper is not of plastic synthetic material and can be firmly affixed to the travel documents. Photographs taken from self-service photograph kiosk in Immigration Department offices are also acceptable. There are self-service photographic kiosks in all Immigration Branch Offices for public use.
Supporting Documents

Applicants should bring along the original documents upon submission of the application. An application with insufficient supporting documents will not be processed and will be returned to the applicant. Additional documents or information may be required if necessary. Providing the correct supporting documents will facilitate the processing of the application.

Applicants Aged 18 or Above

Applicants should provide the following supporting documents together with the application:

(a)

Hong Kong identity card; and

(b)

Hong Kong Seaman's Employment Registration Book

Additional Requirements for Applicants Aged Under 18

In addition to (a) and (b) above, the following supporting documents are required:

(c)

Section 3 of the application form (Form ID 94) completed and signed by the consenting parent or legal guardian to confirm his / her consent to the application;

(d)

The Hong Kong identity card or valid travel document(s) of the consenting parent or legal guardian;

(e)

Birth certificate to prove the applicant's relationship with the consenting parent; or a court order (if appropriate) to prove that the consenting legal guardian has custodial rights in respect of him/her; and

(f)

If the applicant is married, only his/her marriage certificate is required. Items (c) to (e) are not required.

Points to Note

  1. For replacement application, the applicant should produce his/her previous HKSAR Seaman's Identity Book for cancellation upon submission of the application.
  2. If the applicant’s previous HKSAR Seaman's Identity Book is lost, damaged, defaced or not available, he/she should specify the circumstances of loss / damage or the reasons for its unavailability in Form ID 645. A new HKSAR Seaman's Identity Book will be issued only after extensive enquiries.

Details of previous Hong Kong Travel Document which has been lost / damaged / defaced / is not available (Form ID 645)

Fee

The application fee will be collected at the time of application. Payment can be made by EPS, in cash or by crossed cheque payable to "The Government of the Hong Kong Special Administrative Region". Post-dated cheque will not be accepted.

Fee

After Applying

Place of Application: In Hong Kong

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Collection of HKSAR Seaman's Identity Book

If all required supporting documents are provided upon submission of application, the HKSAR Seaman's Identity Book can normally be issued to the applicant on the same day.

Before Applying

Place of Application: Outside Hong Kong

Expand All
Introduction

The Hong Kong Special Administrative Region (HKSAR) Seaman's Identity Book is a seafarer’s identity document for providing the holder with identity papers in lieu of a national passport. It is without prejudice to and in no way affects the holder’s nationality status. The HKSAR Seaman's Identity Book is usually valid for 10 years upon issue.

As long as the holder of the HKSAR Seaman's Identity Book is in sea-going employment, he can use it as an identity document and return to Hong Kong without a visa during the period of its validity and 12 months after its expiry.

Eligibility

A person is eligible for a HKSAR Seaman's Identity Book if he/she is a bona fide seafarer and meets one of the following criteria:

  • a Chinese citizen who either has the right of abode or is on unconditional stay in Hong Kong; or
  • a HKSAR resident not of Chinese nationality, who either has the right of abode or is on unconditional stay in Hong Kong, and is unable to obtain a national passport or travel document of any other country or territory.

Applying

Place of Application: Outside Hong Kong

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Means of Application

Through Chinese Diplomatic and Consular Missions

Applicants may submit their applications by post or in person to the nearest Chinese Diplomatic and Consular Missions. Applications will be forwarded to the Travel Documents and Nationality (Application) Section of the HKSAR Immigration Department for processing.

By post to the Immigration Department in Hong Kong

Alternatively, applicants can send their applications by post to:

Travel Documents and Nationality (Application) Section
Hong Kong Immigration Department
4/F, Immigration Tower,
7 Gloucester Road,
Wan Chai,
Hong Kong

Please note that this option will require the applicants to collect the HKSAR Seaman's Identity Book in person at the Travel Documents (Issue) Section of the Immigration Department in Hong Kong. Upon collection, the applicants have to produce the originals of the supporting documents for verification.

Replacement of Seaman's Identity Book

If the applicant applies for a replacement HKSAR Seaman's Identity Book, his/her previous HKSAR Seaman's Identity Book should be produced for cancellation upon collection of the new one. If the applicant’s previous HKSAR Seaman's Identity Book has been lost, damaged or is not available, he/she has to provide reasons of its unavailability in Form ID 645. The applicant should also produce an acknowledgement from the police authorities of the report on the loss of the previous HKSAR Seaman's Identity Book.

Details of previous Hong Kong Travel Document which has been lost / damaged / defaced / is not available (Form ID 645)

Application Forms

Applicants should complete the application form in block letters with a black or blue pen. For applicants under 18, section 3 of the form must be completed and signed by a parent or legal guardian to confirm his/her consent to the application.

Applicants can obtain the application form from the nearest Chinese Diplomatic and Consular Missions or HKSAR Immigration Branch Offices.

List of Chinese Diplomatic and Consular Missions

List of Immigration Branch Offices for travel document applications

Offices at Immigration Headquarters for Travel Document Applications

Applicants can also download the form on the following link:

Applicants have to submit the duly completed application form together with their photographs and photocopies of the supporting documents required.

Photograph Requirements

Applicants should submit three identical recent photographs upon application. Requirements of the photograph are as follows:

  • the photographs should be taken full face, without a hat;
  • the background should be plain;
  • the size must not be larger than 55 X 45 mm or smaller than 50 x 40 mm; and
  • the photographic paper should be of the normal thin type, unglazed on the back and unmounted. Photographs from self-service photographic kiosks can be accepted only if the paper is not of plastic synthetic material and can be firmly affixed to the travel documents. Photographs taken from self-service photographic kiosks in Immigration Department offices are all acceptable.
Supporting Documents

When the applicant submits his/her application, he/she should provide the photocopies of the documents required on A4-size paper (i.e. 210 x 297 mm). All photocopies submitted will not be returned.

Applicants Aged 18 or Above

(a) A copy of his/her Hong Kong identity card (only the side with the personal particulars and photograph is required);

(b) A copy of Hong Kong Seaman's Employment Registration Book; and

(c) A completed fee payment form (Form ID 856) together with a cheque or bank draft made payable to "The Government of the Hong Kong Special Administrative Region" in Hong Kong currency or US dollar. The fee is payable at the time of application. The collection of fee does not constitute any assurance that the HKSAR Seaman's Identity Book applied for will be issued.

Additional Requirements for Applicants Aged Under 18

In addition to (a) to (c) above, the following supporting documents are required:

(d) Section 3 of the application form (Form ID 94) completed and signed by the consenting parent or legal guardian to confirm his / her consent to the application;

(e) A copy of the consenting parent or legal guardian's Hong Kong identity card or valid travel document(s);

(f) A copy of the birth certificate to prove his/her relationship with the consenting parent; or a court order (if appropriate) to prove that the consenting legal guardian has custodial rights in respect of him/her; and

(g) If the applicant is married, only a copy of his/her marriage certificate is required. Items (d) to (f) are not required.

Points to Note

  • If the applicant submits the application in person, he/she should bring along the original documents. All photocopies submitted should be of A4 size (210 x 297 mm) and will NOT be returned.
  • An application with insufficient supporting documents will not be processed and will be returned to the applicant. Additional documents or information may be required if necessary.
Fee

Applicants should submit their applications with a completed fee payment form (Form ID 856) and a crossed cheque or bank draft made payable to "The Government of the Hong Kong Special Administrative Region" in Hong Kong currency or US dollars. No cash should be sent with the applications.

If applicants submit the application through the Chinese Diplomatic and Consular Mission, they are required to pay for the costs of forwarding their applications to the HKSAR Immigration Department and any handling charges incurred.

Applicants can obtain the fee payment form (Form ID 856) from the nearest Chinese Diplomatic and Consular Missions or HKSAR Immigration Branch Offices. Applicants can also download the form from the website below:

Fee payment form (Form ID 856) for HKSAR Seaman’s Identity Book

Fee

After Applying

Place of Application: Outside Hong Kong

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Collection of HKSAR Seaman's Identity Book

The place to collect the HKSAR Seaman's Identity Book depends on how the applicant submits his/her application. Upon collection, applicants are required to produce the originals of the documents supporting their applications. Details are as follows.

Submitted through Chinese Diplomatic and Consular Missions

If the applicant submits his/her application through the Chinese Diplomatic and Consular Mission, the HKSAR Seaman's Identity Book will be delivered to that Chinese Diplomatic and Consular Mission. The applicant can indicate the delivery means in the fee payment form (Form ID 856) when he/she submits the application.

Applicants are required to collect the HKSAR Seaman's Identity Book in person and produce the originals of the supporting documents for verification upon collection. If the applicant applies for a replacement HKSAR Seaman's Identity Book, he/she should produce his/her previous HKSAR Seaman's Identity Book for cancellation upon collection of the new one.

The list of Chinese Diplomatic and Consular Missions is shown below:

List of Chinese Diplomatic and Consular Missions

Submitted By Post to the Immigration Department

If the applicant submits the application by post to the Immigration Department from overseas, the Department will notify him/her by mail of the date for collection of his/her HKSAR Seaman's Identity Book. The applicant is required to collect his/her HKSAR Seaman's Identity Book in person at the Travel Documents (Issue) Section of the Immigration Department in Hong Kong and produce the originals of the supporting documents for verification. If the applicant applies for a replacement HKSAR Seaman's Identity Book, he/she should produce his/her previous HKSAR Seaman's Identity Book for cancellation upon collection of the new one.

Particulars of the Travel Documents (Issue) Section are as follows:

Address :

Travel Documents (Issue) Section
Hong Kong Immigration Department
4/F, Immigration Tower
7 Gloucester Road
Wan Chai
Hong Kong

Office Hours :

Mondays – Fridays : 8:45 am - 4:30 pm
Saturdays               : 9 am - 11:30 am
Closed on Sundays and General Holidays