Our Services

In Person

Applicants should complete the application form ROP122 and submit it in person to any Registration of Persons Office (except Kwun Tong (Temporary) Office).

Applicants Unable to Attend in Person Due to Poor Health

If the applicant cannot apply in person due to poor health, he/she can authorise a representative to handle the application on his/her behalf. The applicant should send the application by post to: 

Registration of Persons General and Statistics Unit
12/F, Immigration Tower
7 Gloucester Road
Wan Chai, Hong Kong 

Underpaid mail items will not be accepted by the Immigration Department. For proper delivery of your mail items, please ensure your mail items bear sufficient postage with return address before posting. (Details)

The application should include the following: 

• A completed and signed application form ROP122.
• Copies of the identity cards of both the applicant and his/her representative.
• A letter stating the reason for application and authorising a representative to handle his/her application. The following points should be noted: 
  • The letter must contain the names and Hong Kong identity card numbers of both the applicant and his/her representative, and the contact address and telephone number of the representative.
  • The applicant must sign the letter and affix onto it his/her left or right thumbprint, which must be complete and clear enough for verification. If the applicant has not applied for a smart identity card before, he/she should only provide his/her left thumbprint.
• A certificate issued by a Hong Kong registered medical practitioner certifying the applicant’s present health condition.

Applications from Outside Hong Kong

If the applicant is living outside Hong Kong, his/her application can be sent by post to:

Registration of Persons General and Statistics Unit
12/F, Immigration Tower
7 Gloucester Road
Wan Chai, Hong Kong

The application must include the following: 

• A completed and signed application form ROP122.
• A copy of the applicant’s Hong Kong identity card or travel document.
• A written and signed request containing the applicant’s name, Hong Kong identity card number, a recent photograph (not larger than 60 x 50 mm or smaller than 50 x 40 mm) and his/her left or right thumbprint. If the applicant has not applied for a smart identity card before, he/she should only provide his/her left thumbprint.
• If the applicant authorises a representative to collect the certificate, he/she should specify the name, Hong Kong identity card number, contact address and telephone number of that representative.
• The copy of the applicant’s Hong Kong identity card or travel document, the photograph and thumbprint must be properly authenticated by a Notary Public of the country where he/she resides and clear enough for verification.

The application form and office addresses are available through the following links:

Form ROP122: Application for a Certificate of Registered Particulars 

Registration of Persons Office

In Person

The fee is payable upon application.

Applicants Unable to Attend in Person Due to Poor Health

The fee is payable upon collection of the certificate.

Applications from Outside Hong Kong

Payment for the certificate should be made by a crossed cheque payable to ‘The Government of the Hong Kong Special Administrative Region’. If the cheque is not drawn on a bank in Hong Kong or not in Hong Kong dollars, an extra bank handling charge of HK$100 must be included.